Executive Secretary for Projects (Jakarta Raya)

Join PT Atlas Wasa Nusantara, a leading company in Indonesia, as our Executive Secretary for Projects in Jakarta Raya. This full-time role is perfect for a highly organized, detail-oriented professional who thrives in a dynamic environment and is passionate about supporting our projects from inception to completion. As part of our dedicated team, you'll play a crucial role in ensuring our projects run smoothly and efficiently.

In this role, you'll be responsible for managing and coordinating project documentation, scheduling meetings, and maintaining our office's daily operations. You'll work closely with our project managers and team members to ensure all project deadlines are met and that our clients are kept informed and satisfied. This is an exciting opportunity to be part of a growing company and to contribute to our success.

PT Atlas Wasa Nusantara is committed to providing a supportive and collaborative work environment. We offer competitive salaries, comprehensive benefits, and opportunities for professional growth. If you're ready to take on this challenging and rewarding role, we invite you to apply.

📋 Tanggung Jawab Pekerjaan

• Manage and coordinate project documentation, ensuring all files are up-to-date and easily accessible.
• Schedule and organize meetings, ensuring all necessary parties are invited and that meeting agendas are prepared in advance.
• Assist project managers with administrative tasks, such as preparing reports, coordinating travel arrangements, and managing project budgets.
• Maintain the office's daily operations, including managing the office calendar, tracking expenses, and coordinating with vendors and service providers.
• Keep clients informed of project progress, ensuring they are satisfied with the work being done.
• Assist with the preparation of project proposals, ensuring all necessary information is included and that proposals are submitted on time.
• Support the team with any other administrative tasks as needed.
• Maintain a high level of confidentiality and discretion, ensuring that all sensitive information is kept secure.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in a similar role, preferably in a project management environment.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work well with both clients and internal teams.
• Detail-oriented and able to maintain a high level of accuracy and attention to detail.
• Familiarity with project management software, such as Microsoft Project or Asana, is a plus.
• Fluency in both English and Indonesian is required.

🛠️ Keahlian

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